10 Reasons You Should Hire a Wedding Planner – Essential Tips – Yorkville Special Events

Posted by on May 12, 2014 in Uncategorized |

A Special Event planner could just be the best thing you spend money on. Here’s are my top ten reasons:

Reason #1. You deserve everything to be perfect on your big day.

It takes a lot of time and hard work to pull a special event together perfectly. An event planner like myself has organized special events a hundred times, and with practice comes perfection. I know the right people to talk to, how to get the best prices, what should (and shouldn’t) be in a contract, and how to ensure that every single detail is prepared for your big day.

Reason #2. You’re not very good at sticking to a budget.

Money is one of the hardest aspects of planning your special event. Who’s paying, how much, when is your bill due and how do you ensure you don’t spend too much of it? A special event planner is like a financial adviser or an accountant who specialises in all different types of event (corporate, weddings, bar/ batmitzvah). I know how much things should cost, roughly what percentage of your budget will be spent in each area, whether, and when payments will need to be made in order to secure services or products.

Reason #3. Your special event planning experience should be enjoyable, not stressful.

Doesnt matter the type of event your planning, you should enjoy every moment of it. Most importantly, you do not want to turn into a neurotic person at the end of it all stressing about how much work there is to be done. Since it’s my job, a special evetn planner has time and the skills to deal with everything on your behalf. All you have to worry about is taking care of business and life.


Reason #4. You don’t want to spend hours finding suppliers and trying to figure out who is trustworthy.

It’s daunting to know how many suppliers are out there (and how many people it takes to make a wedding a success). Knowing who to trust and who is right for you is one of the hardest tasks of planning an event. Once you find a great special event planner however, the rest is much easier. I can recommend suppliers I have worked with before and know how to get the best prices, and the best results, from them. “Even if I have to use a new supplier, I know how to find the best one for your style and price.”

Reason #5. You don’t want to worry about forgetting to plan or pay for something.

Special Event checklists can be pages long, so it’s no surprise if you’re worried about forgetting something. Luckily a Yorkville Special Events knows what needs to be done like the back of our hand! I will keep track of all your deadlines and remind you when things need to be done and decided on. Nothing will ever be missed, and there’s no danger that something won’t turn up on the day because of poor preparation.

Reason #6. You work and you don’t want planning to take over your life.

Planning a special event takes a lot of time, even more if you do everything yourself. Having a special event planner is like having a personal assistant whose sole responsibility is doing all the running around for your special event!

Reason #7. You have a great venue coordinator but they don’t take care about any of the other details.

You’ve already found your venue and you get on really well with the venue co-ordinator (the person who takes care of all the logistics of the venue and often is provided as part of your venue package). They are great and have everything under control, they even given you a recommended list of suppliers that they work with. But keep in mind, that’s generally as far as her services extend. A special event planner goes beyond these tasks and can help you manage your budget, mediate disputes with your co-workers,family and friends, tell you what flowers are in season for your special event date, take you to meet the other suppliers, research prices, and anything else you wish.

Reason #8. You need help making your vision a reality.

No matter whether you know exactly what you want, have a vague idea, or no idea at all, a special event planner can help you define the look, style, mood and emotions you want to create. They know the latest trends and are inspired daily by everything and everyone including suppliers and the industry. I can visualise what will work in your venue and know how to bring your desired mood to life.

Reason #9.You’re struggling to meet the demands of your co-workers, the boss, friends and or family.

Does the CEO have a different idea of how your next special event should look? Many individuals have to deal with a plethora of conflicting opinions from their co workers, friends and or family about how the special event should unfold, and it can be hard to please everyone. Not to mention stressful. Yorkville Special Events will deal with your co-workers, the boss, friends and or family’s expectations, show you the available options and can be relied upon to give you expert advice so you make an informed decision.

Reason #10. You’re planning a wedding somewhere other than where you live.

Planning a destination special event has it’s pros, but it’s hard to organise suppliers that you’ve never met or imagine a space you’ve never seen in person. A special event planner with experience in organising abroad events has a trick or two up their sleeve for getting the job done the way you want.

“The truth is, planning a special event takes a lot of time, energy and focus,”  “Sure, some bits of it are fun and exciting, but then there’s the endless research, details to remember, payments to make and so on which aren’t so much fun but are very necessary. Using Yorkville Special Events means you’re in control. It’s definitely your day, your way, but you have a specialist working on your behalf to do the legwork, reduce your stress and ensure every detail is your kind of perfect.”